Institute of Medical Ethics Annual Seminar Competition 2017 – deadline for applications September 16th

The Research Committee of the IME invites submissions for its annual seminar competition. The fund is £10,000 and whilst these funds maybe allocated to a single exceptional proposal, we are more likely to fund proposals from three or more applicants. The money can be used to support the delivery of either an individual seminar, workshop or short conference, or to support a series of events. Provided that applicants can show relevance to the aims and objectives of the IME, there are no restrictions concerning the subject matter. Applicants must be members of the IME. Applications may be made by academic researchers as well as those in clinical practice. Applications that involve collaboration between researchers and clinical practitioners are encouraged. Applications will not be considered where the amount of support required from the IME is less than £500, or where the event is targeted at staff or students of a single institution.

If you are considering an application, please ensure that your proposal accords with the published guidance, available below.

If you have any queries, please email: Closing date: 11.59pm on 16th September.


 Seminar Competition Guidance

 The Research Committee of the IME invites applications for the annual Seminar Competition intended to support the delivery of either an individual or short series of events. The total fund available will be £10,000 in any one year.

All applications and enquiries should be submitted to:


  • must be received by 11:59pm on 16th September
  • will be acknowledged by email (applicants are requested to provide an email address for this purpose)
  • Applicants are invited to set out the details, rationale and budget of their proposed event using the relevant form.
  • The full rules and guidance for applicants are presented below.


Rules and Guidance

  1. Eligibility

1.1. Subject to para 1.2, applications will only be considered from IME members.

1.2. Where an application is made by a number of individuals, a lead applicant must be identified. All named applicants must be fully paid-up members of the IME at the time that the application is submitted.

1.3. Members of the IME Committees are excluded from applying for the duration of their tenure.

1.4. Applications will not be considered where the total amount of support sought from the IME is less than £500.

1.5. Applications for partial or joint funding will be considered (see also para 4.5).

1.6 Applications are encouraged from all sections of the biomedical ethics community, including early-career researchers and those involved with biomedical ethics in practice. PhD students should, however, refer to the activities of the relevant IME committee and the annual postgraduate conference before applying to this scheme. Events restricted to doctoral students will not be considered under this scheme (see 3.4).

1.7. All events funded through this year’s competition must be scheduled for completion by the 31st December 2018.

1.8 Awards will be made in a manner that is consistent with the aims of the IME, as defined by its mission statement and charter.

  1. Criteria


The Competition will be judged on the following criteria (in rank order, where ‘2.1’ is the highest). It should not be assumed that successful applications will necessarily meet all the criteria, nor that any standardised weighting will be applied in respect of these criteria.

2.1. Relevance and innovation: applicants should identify the particular relevance of their event(s) to the biomedical ethics community. For this purpose the biomedical ethics community may include funders and users of research in biomedical ethics. Events which support capacity building within biomedical ethics, both research and scholarship will be particularly welcomed. ‘Capacity building’ includes activities designed to introduce research and scholarship in biomedical ethics to new audiences, to increase awareness of new theoretical or methodological approaches within the target community, and otherwise to enhance the capacity to use, undertake or deliver research in biomedical ethics. Applicants are encouraged to be innovative in their design and/or approach to content.

2.2. Access and inclusivity: The event should be as inclusive as possible. Where appropriate, collaboration with those in clinical practice is encouraged. Invitation-only events are not encouraged. Events must not be restricted exclusively to IME members, nor will the IME fund seminars, workshops or training programmes delivered for staff or students of a single department or institution. The IME will assist with publicising the events that are awarded funding.

2.3. Availability of alternative funding: applicants should explain briefly why alternative funding has not been sought, or considered appropriate.

2.4. Raising the profile of the IME: please indicate how you intend to publicise the event, and also detail how your bid incorporates opportunities to raise the profile of the IME (e.g. internationally, with government, policy-makers, the healthcare professions, research funders or users of research) or to recruit new members.

2.5. Dissemination: it is desirable that that the event results in or supports the publication of some paper or electronic (including multimedia) output, or other appropriate form of dissemination beyond those actually attending; the minimum requirement is detailed in 5.4 (below), but a greater degree of dissemination is encouraged.


  1. Eligible costs


3.1. Funds may be sought to meet travel, accommodation and reasonable per diem costs for speakers and discussants. Accommodation costs should not normally exceed £100 per night (£120 in London). Where any papers are co-authored, normally the costs of only one author will be considered eligible for support. Costs and expenses of any other attendees, including session chairs or convenors will not be considered, except that, where an appropriate case for support is made out, an element of funding may be used for postgraduate travel bursaries. The following table indicates the kinds of costs we expect to cover.

Travel Expenses Accommodation
Venue Hire Catering
Additional Subsistence Bursaries to facilitate attendance

3.2. Fees or honoraria will not be met from the award in respect of any speaker or other participant. Salary or salary-related costs of the organiser or of any administrative or secretarial support person cannot be claimed.

3.3. Other reasonable costs of the event which may be included are: catering, room hire, copying and prior circulation of papers, publicity and advertising, including postage costs. Any other items will only be considered where they are expressly identified and the applicant can make a case that such items are essential to the event.

3.4. Awards will not be made under this scheme to fund activities that are exclusively or primarily postgraduate training events.

3.5. The IME will not include in its award any element of overhead or profit for any institution hosting or otherwise supporting the event. The is not registered for VAT.

3.6. The IME in its discretion may exclude any specific items of expenditure from the award to a successful applicant. Any such exclusion(s) will be expressly notified to the applicant at the time the award is made.

  1. Applications

4.1. Application must be submitted on the application form available on the IME website. Applications should be submitted by e-mail. Arrangements can be made for the receipt of applications sent by post. Fax applications will not be accepted.

4.2. Applications must include (a) the title of the proposed event(s), (b) where there is more than one event, the number of events and the timescale of the series, (c) the themes or topics to be addressed, (d) a list of agreed speakers or an indication of those who have been approached and those who have indicated an intention to participate.

4.3. There should be a statement indicating which of the section 2 criteria (above) are met, and how.

4.4. The application must include a clear budget statement identifying the main heads of eligible expenditure, the amount of funding sought under each head and the overall amount sought. Where any funding for the event has been obtained or applied for from another body, including the applicant’s or host institution, this must be disclosed in the application.

4.5. All applications must be accompanied by a letter from an authorised person within the applicant’s institution undertaking to administer any award in accordance with that institution’s approved financial procedures. Where an application is made by a number of individuals or a consortium, the administering institution should normally be the lead applicant’s home institution.

  1. Acceptance of an award


5.1. The IME will require that written confirmation of acceptance is received from the applicant(s) within 14 days of receiving notification of the IME’s offer of an award.

5.2. If such confirmation is not received within 14 days the offer will be deemed to have lapsed and the IME may thereafter offer funding to an alternative bid.

5.3. The IME reserves the right to offer funding subject to the fulfilment of specified conditions. In such a case any acceptance will become binding on the IME only once it is satisfied that such conditions have been or will be met.

5.4. In all cases it will be a condition of acceptance that the applicant(s) will undertake to submit a report of the event/events for publication in the IME’s newsletter and/ or website.

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